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September 10, 2019 KLSD ArtsALIVE Board of Directors Meeting

September 10, 2019

Call to Order:

KLSD ArtsALIVE President Colleen Cerami-Segal called the regular meeting of the KLSD ArtsALIVE Board to order at 7:05 p.m. at the John Jay Middle School conference room.

Roll Call: 

The following Board Members / Committee Reps were present:

  • Maureen Birmingham
  • Colleen Cerami-Segal
  • Vinnie Bell
  • Monica Bermiss
  • Amanda Godsoe
  • Liz Gebbia
  • Andrew Meikle
  • Topaz LeTourneau
  • Alison Ganis
  • Barbara Milone
  • Beverly Summa
  • Jo-Ellen Holbrook
  • Mary Beth Johnston

 

The following Board Members / Committee Reps were not present:

 

  • Dr. Steven Siciliano
  • Jenny Nelson
  • Kirby Halaifonua
  • Jen Dembo
  • Amanda Dickerson

 

Colleen opened the meeting by thanking all those in attendance and having each member introduce her/himself.

Board Procedures and General Updates

Colleen reviewed the role of each voting board member, student board rep, committee leader and district liaison. Colleen also explained there is a mentor for most roles to help with succession planning and efficient transitions going forward. 

Colleen shared the importance of replying to the board meeting invites via Paperless Post and reminded the group to always check the board resources tab prior in advance to download the agenda and the minutes. Agenda topics are generally set five days prior to the meeting; if anyone would like a topic added to the agenda, please forward this request to Colleen no later than a week prior to the meeting. 

Like last year, we will use Sign-up Genius to manage our volunteer coverage for events throughout the district. We will also request a KLSDAA rep to attend each Board of Education meeting.

Colleen announced the Annual Membership launch has started and reiterated how KLSDAA relies on memberships to fund our grant requests. Membership levels include $25, $50, $100 and $200 charitable donations. When individuals complete the membership form, there is also a question asking if members want to volunteer.

To create awareness and accept memberships, we will have a sign-up table at JJHS/JJMS Campus nights; we still need coverage for 7 and 8th grade campus nights. 

Colleen also explained the difference between ArtsALIVE funding a grant request versus making a gift. A gift from ArtsALIVE is a payment for a tangible/physical item that stays in the school (band shells for JJHS or installation of the JJMS art gallery). These are items that are not BOCES or teacher-grant related. A grant is the funding used to help cover expenses for a student experience, such as Ms. Geiger’s annual student trip to Lincoln Center. Vinnie added that a teacher grant looks to augment work in the classroom that the budget won’t cover. 

Colleen reported on several other items:

  • Marketing and PR – Colleen, Andrew and Amanda are working on our website, which they are updating and is close to final. 
  • Colleen & Andrew monitor our Facebook account and Angelina Cerami from the Student Board handles the KLSDAA Instagram account
  • As needed, KLSDAA will get coverage in the PTO/PTA newsletter blasts
  • KLSDAA publishes an online monthly newsletter; the deadline is the 5th of each month so blast can be sent by the 10th

Vinnie provided a district update regarding the performing arts:

    • Moving to 6-12 model for performing arts 
    • Choral program will be handled by Carly Walsh; still determining how to handle when she goes on maternity leave
    • Orchestra will be led by Elyssa Leventhal
    • Emily Pearson will serve as band teacher/jazz bands
    • Still looking for dance team advisor; perhaps Christina Clark
    • Amy Stockfield is full time for fine arts
    • Art Club will be led by Diane Nerwin
    • Jennifer Frazek is part of the performing arts department; Amy Geiger is also still very involved
    • Monica Bermiss will be liaison for JJMS music; there may be some joint concerts
    • Music Tech program will now be a 6-12 venture; this will start in the spring
    • Advisor for TriM

 

Approval of June Meeting Minutes

The minutes from the June 2019 KLSD ArtsALIVE Board Meeting were approved with a motion from Topaz LeTourneau and seconded by Andrew Meikle with no opposition from voting members.

Financial Update

Maureen Birmingham provided an overview of KLSDAA financials, reporting a balance of $7,185.82. She explained some of the expenses from 2018-2019 included teacher grants, school-related gifts (spotlight for Increase Miller, JJMS microphone, sweatshirts for the Vocal Jazz Berklee winners and ArtsALIVE student scholarships.) She also reported the annual insurance payment has been paid. 

Maureen then reviewed the cash box process and how to complete the cash summary form for those who will be volunteering to sell concessions or other events that require payments.

Student Board Update

Colleen provided the update on behalf Angelina. Student Board reps will have a KLSDAA table at the JJHS Club Fair this week; all 9th graders are invited to the fair. The Student Board will have monthly meetings throughout the academic year. 

Upcoming Events

  • Homecoming is October 12th and KLSDAA will partner with the JJHS Boosters to bring back Music on the Lawn. Performances will likely take place from 2:00 pm-3:30 pm and The Rolling Tones have already signed up to participate. Vinnie noted he is working on securing a student to sing the National Anthem, as well as performers for the halftime show. Last year, KLSDAA hosted a bake sale and face painting to raise funds. 
  • KLSDAA will be participating with Giving Tuesday this year which is the Tuesday after Thanksgiving
  • Fall shows: 
    • JJMS – Shakespeare montage with sonnets; 11/15 – 11/17 performances
    • JJHS – Amy Geiger, Bill Friedman and Amanda Urban are producing/directing “You Can’t Take It With You”; 11/22-11/23 performances
    • JJHS Freshman Play – 12/13 & 12/14 performances 
  • JJHS Art Show will be on the evening of the opening night of the Fall Drama
  • Colleen explained we will use Google calendar for our events; invites will go out to all and the app on our phones will also enable users to see all scheduled and upcoming events
  • The Rolling Tones are performing this Friday night at the home football game; there may also be sports in the spring when groups can perform

 

Adjournment:

There being no other business to discuss, the meeting was adjourned at 7:50 p.m. Vinnie announced that the October board meeting date will need to be changed due to a conflict with a Jewish holiday. A new invite with a revised date would be sent out shortly.

 

Breakouts: After the official Adjournment, Board Members/Committee Reps got together for breakout sessions within their committees.

 

Permanent link to this article: https://klsdartsalive.org/board-resources/2019-2020/agenda-september-board-meeting